GLA-OPS - introduction of staged assessments of grant bids LIVE

Project details:

Organisation Greater London Authority
Department OPS Delivery Team
Collaboration Level Open To Conversation
Budget £50K > £100k
Key Contact Heath Pritchard
Phase start 02 September 2018
Phase Estimated end 30 November 2018

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Description

We are currently working to enhance the GLA’s new grant and project management system to support staged assessments of bids.

Currently the system only supports a single assessment round of new bids. This means some teams are required to extract project data into offline spreadsheets to conduct assessment activities offline.

The new feature will allow GLA business users to specify in the system which status model they wish to use. They can either select a single assessment model (as is) or what we’re calling a ‘multi-assessment’ model. This new model will allow offers to approve a bid to stage 2 where more information will be requested or issue a conditional offer.

Discovery work has completed on the new model which will be in place by end of November.

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Status Updates

05 February 2019

  • The multi-assessment model is live in OPS. 

    This means GLA officers can now specify when launching a new grant programme, how many assessment rounds there will be. For example, they may decide to assess and decide all bids in one round OR use up to three assessment rounds to ask additional questions as bids are whittled down to the best ones. 

    Key to this feature is the ability for new questions to appear by project state.  This means questions related to round 2 will only show from the point the project transitions to round 2 -- keeping to one of our key principles of only asking for information at the point it is required by the GLA. 

    We also added a 'new' flag next to recently added question to so they stand out to users. 

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    This feature is currently in use by our Regeneration Unit's Skills for Londoners Round 2 programme and MOPAC's London Crime Prevention Fund. 


05 February 2019

  • The multi-assessment model is live in OPS. 

    This means GLA officers can now specify when launching a new grant programme, how many assessment rounds there will be. For example, they may decide to assess and decide all bids in one round OR use up to three assessment rounds to ask additional questions as bids are whittled down to the best ones. 

    Key to this feature is the ability for new questions to appear by project state.  This means questions related to round 2 will only show from the point the project transitions to round 2 -- keeping to one of our key principles of only asking for information at the point it is required by the GLA. 

    We also added a 'new' flag next to recently added question to so they stand out to users. 

    ---

    This feature is currently in use by our Regeneration Unit's Skills for Londoners Round 2 programme and MOPAC's London Crime Prevention Fund. 


05 February 2019

  • The multi-assessment model is live in OPS. 

    This means GLA officers can now specify when launching a new grant programme, how many assessment rounds there will be. For example, they may decide to assess and decide all bids in one round OR use up to three assessment rounds to ask additional questions as bids are whittled down to the best ones. 

    Key to this feature is the ability for new questions to appear by project state.  This means questions related to round 2 will only show from the point the project transitions to round 2 -- keeping to one of our key principles of only asking for information at the point it is required by the GLA. 

    We also added a 'new' flag next to recently added question to so they stand out to users. 

    ---

    This feature is currently in use by our Regeneration Unit's Skills for Londoners Round 2 programme and MOPAC's London Crime Prevention Fund.